Alumnae Association records
Scope and Contents
The Alumnae Association records contain a broad range of material, from departmental files like those from the Director, the Board, Alumnae Council and Alumnae Fund to material that relates to the alumnae themselves, such as the Centennial Archives files and reunion files. Of particular interest, for their culture-of-the-time revelatory nature, are the multiple decades of reunion class letters and correspondence from alumnae in the early part of the twentieth century.
Dates of Materials
- 1877 - 2019
Creator
- Smith College. Alumnae Association (Organization)
Conditions Governing Access
This collection is open for use with following restrictions on access:
Box 10 is CLOSED due to visible mold which must be eradicated before it can become open to the public.
Box #1 from accession 1994-A-0002 is RESTRICTED until 2065 due to donation records and must be screened by an archivist for these records before being used by researchers. Please contact the archives a minimum of two weeks in advance of your visit for access.
Box #2 from accession 2008-A-0186 is RESTRICTED due to sensitive student records and must be screened by an archivist for these records before being used by researchers. Please contact the archives a minimum of two weeks in advance of your visit for access.
Conditions Governing Use
Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.
Biographical / Historical
The Alumnae Association was founded in 1880 with one purpose, “To further the well-being of the college and its graduates by increasing the interest of members in the college and in each other.” It was officially incorporated in 1931.
Currently, it sits under the Office of Alumnae Relations.
Extent
1 website
174.384 linear feet (199 containers)
Language of Materials
English
Abstract
The Alumnae Association was founded in 1880 and officially incorporated in 1931. Its records consist of Director's files, Board of Director's minutes, Director of Clubs files, LGBTQ Alumnae Alliance records, honorary degree files, reunion files, Alumnae House files, Alumnae Fund files, and class letters.
Arrangement
This collection has been added to over time in multiple "accessions." An accession is a group of materials received from the same source at approximately the same time.
Physical Characteristics and Technical Requirements
As a preservation measure, researchers must use digital copies of audiovisual materials in this collection. Please consult with Special Collections staff or email specialcollections@smith.edu to request the creation of and access to digital copies.
Immediate Source of Acquisition
Most of the collection was transferred from the Alumnae Association 1988-2021. The website of the Alumnae Association was first captured in 2012 and subsequent captures are scheduled annually.
Some material may be from other sources.
Processing Information
Between September 2022 and February 2023, Smith College Special Collections renumbered many boxes to eliminate duplicate numbers within collections in order to improve researcher experience. A full crosswalk of old to new numbers is available.
- Title
- Finding aid to the Alumnae Association records
- Status
- Minimum Finding Aid (Completed)
- Author
- Scott Biddle
- Description rules
- Describing Archives: A Content Standard
- Language of description
- English
- Script of description
- Latin
Revision Statements
- 2020-11-16: Added 78 boxes and updated 56 boxes, updated finding aid and published.
- 2021-04-21: Added Accession 2021-A-0002
- 2021-05-03: Added Accession 2021-A-0001
- 2021-05-25: Added Accession 2021-A-0005
- 2022-04-19: Added Accession 2022-A-0040
- 2022-05-23: Added Accession 2022-A-0050
Repository Details
Part of the Smith College Archives Repository
