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Administrative Offices records

Identifier: CA-MS-01005

Scope and Contents

Administrative Offices records include pamphlets, office files, exams, reports, meeting minutes.

The Center for Media Production file include digital video recordings produced in collaboration with faculty and administrative departments on campus.

The collection is arranged alphabetically by name of office.

Dates of Materials

  • Creation: 1875 - 2019


Conditions Governing Access

Materials in the Smith College Archives are open for use, with the following exceptions: "Office Files," files of records created for the use of the administrative unit that created them, are closed to research for a period of 10 years following their creation. Faculty tenure and promotion files, as well as inactive faculty files are closed permanently. Board of Trustees' records are closed permanently. In all cases, the College Archives will continue to provide public access to materials that were intended to be public at the time of their creation (press releases, publications, etc.)

Conditions Governing Use

Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.

Biographical / Historical

The term "Administrative Offices" is not a singular entity but rather refers to a group of offices that oversee the daily function of administration within Smith College.


738 Gigabytes

13.171 linear feet (32 containers)

Language of Materials



Administrative Offices records include pamphlets, office files, exams, reports, meeting minutes.


This collection has been added to over time in multiple "accessions." An accession is a group of materials received from the same source at approximately the same time.

Physical Characteristics and Technical Requirements

This collection contains materials received from the donor in digital form that are not currently available online. Please consult with Special Collections staff to request access to this digital content.

As a preservation measure, researchers must use digital copies of audiovisual materials in this collection. Please consult with Special Collections staff or email to request the creation of and access to digital copies.

Immediate Source of Acquisition

Unknown source.

Processing Information

Please note that prior to 2018, folder inventories were not always updated when new material was added to the collection. As a result, folder inventories may not be complete and folder numbers may be incorrect.

Processing Information

In April 2022, most of what was previously part of this artificial collection was reunited with the rest of the records of the appropriate offices.

Finding aid to the Administrative Offices records
Legacy Finding Aid (Updated)
Madison White, Ellice Amanna and Georgia Fowler
2018, 2020-01-13
Description rules
Describing Archives: A Content Standard
Language of description
Script of description

Revision Statements

  • 2018-11-26: Finding aid updated as part of the College Archives Survey
  • 2019-05: Added archived website
  • 2019-07: Added more archived websites
  • 2020-01-13: Containers, barcodes, description added, finding aid updated
  • 2020-05-11: Description added for born-digital content.
  • 2021-04-19: Added legacy Word inventory

Repository Details

Part of the Smith College Archives Repository

Neilson Library
7 Neilson Drive
Northampton MA 01063