Office of the President records

Collection

Identifier: CA-MS-01017

Staff Only

Scope and Contents

The Office of the President records contain general departmental files, usually kept by the president's secretary or assistant, that are not a part of each president's own office files. These general files include correspondence and memos, minutes, building and campus planning files, strategic planning material, administrative files, budgets, appointment letters, committee material, and awards.

Dates of Materials

Creation: 1910 - 2018-11-14

Creator

Smith College. Office of the President (Organization)

Conditions Governing Access

This collection is open for use with following restrictions on access:

Faculty tenure and promotion files, as well as inactive faculty files are closed permanently.

Board of Trustees' records are closed permanently.

Student academic records, student disciplinary records, and all records containing FERPA-covered student information are closed during the lifetime of the student. Student records created 100 years or more ago are assumed to be about deceased students.

At the direction of the President's Office, Accession 2008-A-0054 is CLOSED until 2033.

Conditions Governing Use

Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.

Extent

81.272 linear feet (88 containers)

Language of Materials

English

Additional Description

Abstract

The Office of the President records contain general departmental files, including correspondence and memos, minutes, building and campus planning files, strategic planning material, appointment letters, and committee material.

Arrangement

This collection has been added to over time in multiple "accessions." An accession is a group of materials received from the same source at approximately the same time.

Immediate Source of Acquisition

Transferred from the Office of the President.

Processing Information

Between September 2022 and February 2023, Smith College Special Collections renumbered many boxes to eliminate duplicate numbers within collections in order to improve researcher experience. A full crosswalk of old to new numbers is available.