Office of the President records
Scope and Contents
The Office of the President records contain general departmental files, usually kept by the president's secretary or assistant, that are not a part of each president's own office files. These general files include correspondence and memos, minutes, building and campus planning files, strategic planning material, administrative files, budgets, appointment letters, committee material, and awards.
Dates of Materials
- Creation: 1910 - 2018-11-14
- Smith College. Office of the President (Organization)
Conditions Governing Access
This collection is open for use with following restrictions on access:
Faculty tenure and promotion files, as well as inactive faculty files are closed permanently.
Board of Trustees' records are closed permanently.
Student academic records, student disciplinary records, and all records containing FERPA-covered student information are closed during the lifetime of the student. Student records created 100 years or more ago are assumed to be about deceased students.
At the direction of the President's Office, Accession 2008-A-0054 is CLOSED until 2033.
Conditions Governing Use
Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.
81.272 linear feet (88 containers)
Language of Materials
The Office of the President records contain general departmental files, including correspondence and memos, minutes, building and campus planning files, strategic planning material, appointment letters, and committee material.
This collection has been added to over time in multiple "accessions." An accession is a group of materials received from the same source at approximately the same time.
Immediate Source of Acquisition
Transferred from the Office of the President.
Between September 2022 and February 2023, Smith College Special Collections renumbered many boxes to eliminate duplicate numbers within collections in order to improve researcher experience. A full crosswalk of old to new numbers is available.
- Finding aid to the Office of the President records
- Minimum Finding Aid (Completed)
- Scott Biddle
- Description rules
- Describing Archives: A Content Standard
- Language of description
- Script of description
- 2020-09-30: Added 85 boxes, updated finding aid and published
Part of the Smith College Archives Repository
7 Neilson Drive
Northampton MA 01063