Office of the Registrar records

Collection

Identifier: CA-MS-01054

Staff Only

Scope and Contents

The majority of the Office of the Registrar records includes grade sheets and transcripts. Other material includes commencement files, statistics, original exams, reports, correspondence, and information on Junior Year Abroad, Honors List and Deans list candidates.

Dates of Materials

Creation: 1880 - 2013

Creator

Smith College. Office of the Registrar (Organization)

Conditions Governing Access

Materials in the Smith College Archives are open for use, with the following exceptions:

"Office Files," files of records created for the use of the administrative unit that created them, are closed to research for a period of 10 years following their creation.

Student academic records, student disciplinary records, and all records containing FERPA-covered student information are closed during the lifetime of the student. Student records created 100 years or more ago are assumed to be about deceased students.

Conditions Governing Use

Smith College retains copyright of materials created as part of its business operations; however, copyright in other items in this collection may be held by their respective creators. For reproductions of materials that are governed by fair use as defined under U. S. Copyright Law, no permission to cite or publish is required. For instances which may regard materials in the collection not created by Smith College, researchers are responsible for determining who may hold materials' copyrights and obtaining approval from them. Researchers do not need anything further from Smith College Special Collections to move forward with their use.

Extent

124.846 linear feet (182 containers)

Language of Materials

English

Additional Description

Abstract

Arrangement

This collection has been added to over time in multiple "accessions." An accession is a group of materials received from the same source at approximately the same time.

Immediate Source of Acquisition

Transferred from the Office of the Registrar. A small amount of material may be from other sources.

Processing Information

Between September 2022 and February 2023, Smith College Special Collections renumbered many boxes to eliminate duplicate numbers within collections in order to improve researcher experience. A full crosswalk of old to new numbers is available.